Office Assistant

Your daily work will include:

• Monitoring and updating tasks in JIRA (tracking tickets, follow-ups, and status visibility)

• Cooperating with the Accounting team and HR/People team to support employee documentation, including preparation of new employment/contract agreements

• Supporting monthly settlements and recurring admin/finance-related reporting in cooperation with Accounting (e.g., collecting data, verifying inputs, coordinating approvals)

• Running onboarding for new employees (workspace readiness, access/checklists, welcome support, coordination with internal teams)

• Coordinating offboarding processes (checklists, equipment returns, access follow-up, documentation)

• Building and maintaining relationships with external vendors and service providers (negotiations, issue handling, keeping quality high)

• Supporting small office/ projects improvements: identifying needs, proposing solutions, and driving them to completion

• Ensuring smooth day-to-day office operations (supplies, space readiness, office processes)

• Organising company events and team gatherings (planning, logistics, vendors, on-site support)

• Ordering and coordinating company breakfasts and lunches (cyclical orders, special requests)

• Preparing internal company meetings, assisting in compiling meeting agendas, and scheduling meetings

Team & Collaboration:

• Regular meetings: To be determined.

• Communication: Chat, emails, and calls

• Working hours: usually 9:00–17:00 CET (on-site)

  
  

Qualifications:

• Experience in an Office Assistant / Office Coordinator / Workplace / Administration role 

• Very good organisational skills and ability to prioritize in a fast-paced environment

• Strong communication skills and a “get things done” mindset

• Confidence in working with suppliers and coordinating logistics (multi-tasking + attention to detail)

• Ability to independently manage recurring processes (onboarding/offboarding, office routines)

• Comfort using basic office tools (Google Workspace) and readiness to work with JIRA (or similar tools)

• Good English for day-to-day communication 

  
  

Nice to have:

• Interest in office management, workplace improvements, or project coordination

• Basic project management skills (planning, tracking, closing tasks; ownership mentality)

• Experience working in an IT/software environment and supporting tech teams

• Familiarity with HR/admin processes (onboarding/offboarding checklists, internal documentation)

• Experience organizing events (integration events, offsites)

• Proactivity: spotting what can be improved before it becomes a problem

Perks, Snacks & Everything Nice :)

Work Environment & Flexibility:

• Top-quality equipment to support your work

• Flexible working hours

• Remote work option

• Exciting and challenging projects with international teams

  
  

Learning & Development:

• English lessons with a native speaker

• Dedicated training budget for personal and professional growth

  
  

Health & Well-being:

• Private medical insurance

• Multisport card 

• Air-conditioned workspace

• Showers available at the office

  
  

Food & Comfort:

• Lunches from Kraków’s top restaurants delivered to the office or a refund of the budget allocated for it

• Fully stocked kitchen with drinks, fruit, and snacks

  
  

Lifestyle & Fun:

• No dress code- dress comfortably

• Chillout area with bean bags, therapy balls, PlayStation 4, Nintendo Switch 2 + games, stretching area, and pull-up bar

• Regular team events

  
  

Additional Perks

• Indoor bicycle parking