Administrative Assistant

Join us! 

Are you an organized and proactive person who loves keeping things running smoothly? At NoA Ignite, you’ll play a key role in creating a welcoming and efficient office environment where people enjoy coming to work every day. If you like taking initiative, staying on top of details, and being the go-to person who keeps everything in order - we’d love to have you on our team!

What will you do? 

• Welcome and assist visitors, making sure they have a great first impression of our company. 

• Handle mail and deliveries (both incoming and outgoing) and manage courier orders. 

• Keep our document flow organized and collaborate with the HR and Finance departments on settlements and administrative documentation. 

• Monitor and order office supplies, as well as take care of the equipment and cleanliness of the office space. 

• Cooperate with service providers (e.g. cleaning, catering, technical maintenance) and build good relationships with our office service vendors. 

• Work closely with the building management and technical support teams. 

• Support projects related to organizational culture, well-being, and a sustainable office. 

• Assist with onboarding new employees and ensure a positive first-day experience.

• Help plan and organize company and office events. 

• Ensure clear and transparent communication with employees. 

• Keep an eye on the office space and proactively offer help where it’s needed.

Who are you? 

The ideal candidate would have:  

• Excellent organizational and time-management skills. 

• Proficiency using Microsoft Office.

• Fluent in written and verbal communication skills in English and Polish.

• Excellent interpersonal and communication skills. 

• Ability to manage multiple tasks simultaneously and prioritize based on company and team needs.

• This role requires being present at the office daily.

What can we offer?

• Salary: 5000 PLN gross/month 

• Real impact and contribution to the way we work.

• Full-time position in a stable company

• A possibility for developing your passions in different interest groups.

• Budget for an individual development plan with courses, international conferences, and other personal development initiatives.

• Breakfast in our well-stocked kitchen.

• Social benefits (MultiSport card, life insurance, private medical health care from LuxMed and more).

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.