Office Manager with Marketing Support

About Us 

Hey 👋

We’re a fast-growing tech company specializing in IoT (Internet of Things). Innovation and professionalism are at the heart of everything we do, but it’s our people who truly matter. We’ve built a culture that encourages creativity, collaboration, and continuous learning. We believe that the ideas, energy and contributions of each team member are the foundation of our success.   

Work Location 

📍Wrocław,

ul. Legnicka 55F – primarily on-site work with the option for occasional remote work. 

About the Role 

As an Office Manager, you’ll be the operational heartbeat of our office. In this role, you’ll be essential to keeping things running smoothly and professionally - supporting the team, coordinating day-to-day operations, and helping us stay organized, efficient, and ready to grow. 

In addition to your core responsibilities, you’ll also play a key role in supporting our marketing initiatives. This includes managing our LinkedIn presence, contributing to blog content, assisting with the creation of marketing materials, and helping plan and coordinate industry events. If you're creative, proactive, and excited to have an impact beyond traditional office management - this role is for you. 

What We Offer 

• Your choice of contract type: employment contract or B2B 
• A friendly, creative, and supportive work environment 
• Opportunities for professional growth and skill development 
• Team-building events and company outings 
• All necessary tools and equipment for your role 

What You’ll Be Doing    

Document & Contract Management:

Overseeing document workflows, managing contracts and invoices, and preparing internal documentation. 

Accounting & Finance:

Working with our external accounting firm, managing invoices, processing payments, and tracking budgets. 

HR Support:

Supporting recruitment processes, organizing team events, and coordinating business trips. 

Office Operations:

Keeping the office running smoothly – from placing and tracking supply and equipment orders, to managing internal and external correspondence, and maintaining a well-organized office space. 

Executive Support:

Supporting leadership with meeting organization, reporting and scheduling. 

Process Optimization:

Helping create and optimize operational workflows to improve efficiency. 

Marketing Support:

You’ll also contribute to developing and executing our marketing strategy. This includes managing our LinkedIn company profile, creating engaging posts and simple graphics, co-creating and publishing blog content, and helping plan and coordinate our presence at industry events and trade shows. 

What We’re Looking For     

• Minimum of 4 years of experience in a similar role 
• Strong communication skills, attention to detail, and a proactive mindset 
• Excellent time management and organizational skills 
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) 
• English proficiency at B2/C1 level 
• A good eye for aesthetics and creativity 
• Ability to create simple visuals (e.g., in Canva, Figma, or Illustrator)  

Nice to Have 

• Familiarity with B2B marketing and current social media trends 
• Basic video editing skills (e.g. CapCut) - useful for occasional marketing tasks 

If you want to get to know us more check out our LinkedIn page: https://www.linkedin.com/company/rebelssoftware