HR & Office Manager

HR & Office Manager – on-site in Warsaw, 5 days per week from the office in central Warsaw (office at Mokotowska 49).

About Us

We are a fast-growing tech company (over 300 people worldwide now) that builds smart digital solutions to make business operations easier and more efficient.

The Role

We are looking for an HR & Office Manager for our new office in Warsaw. This person will handle both HR tasks and daily office needs. The job is for someone who is organized, reliable, and good at solving problems in a busy environment.

Main Tasks

Office Management

• Run daily office operations (supplies, vendors, equipment).

• Be the contact person for building and service providers.

• Keep the office organized and welcoming.

• Plan team events, meetings, and office activities.

• Support onboarding of new employees and visitors.

• Manage office budget, expenses, and invoices.

• Support executives with scheduling, travel, and meetings.

• Handle confidential information carefully.

  
  

HR Support

• Help with recruitment and interview scheduling.

• Work with recruitment agencies and keep records updated.

• Support employee onboarding and offboarding.

• Keep employee data up to date in spreadsheets.

• Provide data for payroll (attendance, leave, absences).

• Be a contact point for HR questions.

• Help with training, events, and employee engagement.

• Support HR policies, compliance, and benefits.

• Keep HR documents secure and complete.

• Monitor work permits and legal compliance.

Requirements

• 2-5 years of experience in HR, office management, or admin roles.

• Strong organization and multitasking skills.

• Good communication and teamwork.

• Comfortable using tools like Google Workspace, Slack, Zoom, Jira.

• Professional, detail-oriented, and discreet.

• Proactive and solution-focused.

• Experience in fast-moving or startup environments is a plus.

Why Join Us?

We value people who learn quickly, solve problems, and enjoy working in a diverse and open environment. We work hard but also like to have fun together.