Administrative Officer

Experienced Administrative Officer

Your role:

As our Administrative officer for Poland, you will support the local Polish site (both the factory and the office) and be the local point of contact for the European HR team. You will answer to the European Administration Manager located in Brussels. 

Your tasks will be: 

• Purchasing office supplies and maintaining office equipment
• Enforcing compliance with health, safety and security of staff and environmental standards in the office
• Overseeing the use and maintenance of the building
• Preparing regular reports on office budgets and expenses
• With the European Admin Manager, creating and updating office policies and procedures to enhance efficiency
• Supporting the administrative onboarding of the employees (organize medical appointments, health & safety trainings…)
• Be the first point of contact for questions from the workers
• Supporting the HR department with Polish administrative matters  
• Organizing sales trips/shows (logistics and visit appointments, hotels, flights, car rentals, write up actions items from the trip and follow their execution)
• Be the local support of the Marketing team during trade shows
• When needed, handling market surveys by phone and analyzing the answers, reporting the conclusion and /or recommendations & validating new prospects by calling them and communicating details to Marketing dept. and Sales team
• When needed, assisting the sales team with any support work such as: calling customers monthly to check their needs with them for the rolling forecast, proactively following up in writing on smaller quotes (during peak season from March to July)

Your profile:

• You have at least 5 years’ experience in a similar role
• You can communicate easily in Polish and English (Fluent level), oral and written. Any additional European language is a plus
• You have a very good knowledge of Outlook, Word and Excel

Your competencies:

• You are able to work autonomously
• You are service-oriented and have a hands-on attitude;
• You have administrative, record-keeping, and clerical skills;
• You can work in a fast and demanding environment in a multitasking mode
• You have strong interpersonal skills;
• You can manage priorities and you have an eye for details
• You are a problem-solver
• You are organized and rigorous

Our company:

Satellite Industries is the world’s largest supplier of products in the portable toilet industry including toilets, service units and deodorizers. The European Headquarter is in Brussels.

Website: www.satelliteindustries.com 

Satellite is the global market leader, both for volume and quality. We are a family owned, long-term successful company of American origin guaranteeing employment stability, long term growth opportunities with a drive to always improve ourselves and progress. We provide a fun, professional, ethical, safe environment. 

Satellite is a strong medium-sized company, large enough to be the market leader, but small enough to continue to cultivate our “family" spirit and a friendly, cooperative spirit between colleagues across multiple countries.

Since 2022, we are recognized as a Happy@Work company in Poland and in Europe. 

Our offer:

• Good working atmosphere
• International environment
• Full-time permanent contract
• Attractive salary based on profile and experience
• Annual profit-sharing program
• Annual salary increase program based on objective measurement tools.