Executive Assistant & Office Manager

Who We Are

SINGU was founded on the belief that true success in real estate comes from continuous innovation. Our vision is to lead Europe in delivering cutting-edge software solutions for facility management, maintenance, and ESG compliance across the industry.

How is it going so far? Pretty well, we'd say.

SINGU is one of the fastest-growing PropTech companies in Europe. Today, our platform manages over 200 million square meters of real estate for 500 clients across 35 countries — helping property managers fully digitalize and automate their operations, from maintenance to portfolio management.

We are a dynamic and forward-thinking organization, where adaptability, collaboration, trust, and ambition fuel everything we do. We put our clients at the heart of everything, believe in making an impact — and yes, we make sure to have fun along the way.

This year, we're growing by 45% and hiring 70+ people. Warsaw is a key part of that growth — and you'll be right at the center of it.

The Role: Shape What Doesn't Exist Yet

This is a brand-new position at SINGU — a unique combination of Executive Assistant and Office Manager that has never existed here before. You'll be the first person holding this role, and you'll have the freedom (and responsibility) to define how it works.

You'll be based in our new Warsaw office on Poznańska Street — a space we're still setting up. Right now, there are about 10 of us here, and we're growing to 12 and beyond. You'll be the person who makes this office feel like a real SINGU home: the culture, the vibe, the day-to-day experience.

On the executive side, you'll work one-on-one with our CEO and support the CRO and the broader Management Board. It's real exposure at the top of the organization — and real responsibility to match.

You'll report to the Head of People & Culture and become part of a 9-person (and growing) People & Culture team spread across Poland and the UK. This team moves fast and operates with a lot of trust.

What You'll Do

Executive Support

• Be the CEO's right hand: manage their calendar, coordinate meetings, travel logistics, and communications — making sure their time is spent where it matters most

• Support the CRO and Management Board with scheduling, preparation for internal and external meetings, and follow-up on action items

• Handle confidential information with full discretion — you'll be privy to things that matter

• Coordinate across time zones: we operate internationally, and things move quickly

• Prepare materials, presentations, and briefings for board-level meetings when needed

Office Management

• Be the person who makes the Warsaw office run — from supplies and vendors to keeping things pleasant and functional day-to-day

• Onboard new team members in Warsaw: make their first days smooth and welcoming

• Own the office setup and layout as we adapt our space on Poznańska Street — your input will shape how we work

• Coordinate with building management, local suppliers, and service providers

• Organize team events, lunches, off-sites, and small celebrations — culture doesn't happen by accident

People & Culture Collaboration

• Work closely with the P&C team on people initiatives, communications, and onboarding processes

• Help build and maintain the Warsaw office culture as part of the wider SINGU team identity

• Be a point of contact for the Warsaw team — the person people come to when they need help navigating the company

What You'll Bring to the Team

• Experience supporting senior executives — you've worked closely with C-level leaders before and know how to anticipate needs, not just react to them

• Exceptional organizational skills — you thrive in environments where no two days are the same, and you bring structure to chaos without losing flexibility

• A builder's mindset — you're energized by the idea of setting something up from scratch, not just maintaining what exists

• Discretion and good judgment — you handle sensitive information naturally and know when to ask and when to just get it done

• Strong interpersonal skills — people trust you quickly, you communicate clearly, and you make things easier for those around you

• Fluent English and Polish — you'll work with an international team and communicate with stakeholders across countries

• Comfort with tools like Microsoft 365, Slack, and calendar management platforms — or the ability to pick them up fast

Nice to have:

• Previous experience in a scale-up, SaaS, or tech company

• Experience setting up or managing a new office location

• Familiarity with the PropTech or real estate space

Why Join SINGU?

Because this is genuinely a rare opportunity. You'll have real proximity to leadership, real ownership over a brand-new function, and real freedom to shape things. And you'll do it at a company that's growing fast, cares about its people, and has a culture worth being part of.

💰 10,000 – 12,000 PLN gross (UoP) / 11,500 – 14,000 PLN net (B2B)

🏙️ Warsaw office on Poznańska Street — your office to shape

🧠 Direct, daily collaboration with the CEO and Management Board

🌱 Personal learning & development budget — courses, books, conferences

💪 Sports membership card (gyms, pools, classes)

🏥 Comprehensive private healthcare + mental well-being platform

🎁 Milestone gifts and parental benefit for family moments

🌍 Annual company offsite with the whole team

🍎 Apple equipment

📅 Extra paid day off for medical check-ups

🚌 Monthly commuting allowance

🤝 No micro-management — we trust you to own your work