Why you'll love working at Xceedance:
- The people - we're a diverse group of fun-loving people with a range of talents, yet we are all focused on one goal - delivering the best possible service to our clients.
- Your development - we don't just talk about your development, we have a rigorous set of policies in place to drive your development month after month. Regular training, mentoring, networking. Plus your own development budget.
Role description
An Administrative Assistant plays a pivotal role in organizational efficiency by providing comprehensive support to management and staff. This position demands a versatile skill set, including strong organizational abilities, proactive approach, effective communication, and a keen attention to detail to support enhance the daily operations of the organization. From managing schedules and coordinating meetings to handling confidential information with discretion, the Administrative Assistant is a linchpin in fostering a smooth workflow and contributing to the success of the company.
What responsibilities will you encounter in this position?
- Managing our reception area (with a big smile on your face)
- Greeting and coordinating company visitors.
- Organizing business trips and accommodation (travels, hotels, car rental).
- Working with suppliers and contractors in scope of: facilities, office supplies, courier services, etc.
- Office documentation processing (invoices, business trips, company orders, etc.)
- Looking after incoming emails & phone calls.
- Preparing presentation, reports, procedures.
- Incoming & outgoing correspondence handling & distribution.
- Logistical support to meetings held in the company, including preparation of the meeting and conference rooms and assisting in catering arrangements.
- Other ad-hoc administrative duties and ad-hoc support for Office Manger.
Requirements
What you will need to get this job:
- Very good English skills.
- Very good in all Microsoft Office 365 applications.
- Excellent verbal communication skills.
- Able to work independently on a variety of projects.
- Full-time availability to work from the office (8:00-16:00)
- Able to establish and maintain healthy working relationships with co-workers.
- A positive attitude and sense of humor are a must!
How we'll support you: What you'll need to get this job:
- LUXMED medical cover for you with full dental care, oncological preventive program and additional mental health support with helpline & individual sessions with a therapist.
- 8-hour work time with a lunch break already included - spend the rest of the day doing what is important to you as intended in the #2h4Family program.
- Additional days off - to celebrate your birthday, moreover, if you want to have covid vaccine or do a volunteering work, feel free to do so with some extra days off.
- Integration events - monthly delicious breakfasts, movie nights, board game nights, outdoor events.
- Lively and modern office in the City Centre with parking space for employees.