Executive Assistant with English

Job responsibilities:

• Supporting the Board Members in their daily work
• Managing the calendars of the Board Members (maintaining the calendar and schedule of the Board Members, prioritizing meetings and discussions)
• Organizing and providing support in planning business trips for the Board Members in Poland and abroad (booking hotels, tickets, preparing agendas, expense reimbursement)
• Organizing and participating in Board and Supervisory Board meetings (preparing agendas and taking notes after meetings in Polish and English)
• Expense reporting for the Board Members
• Developing business reports, summaries, and presentations
• Collecting data, preparing documents, formatting, and translating texts
• Preparing, sorting, compiling, and archiving documentation
• Administrative support for departments closely cooperating with the Board (Legal, Finance & Controlling)
• Collaboration with the Sales Department (administrative support, organizing business trips, and supporting customer onboarding processes)
• Supervising assigned projects and managing them according to the schedule
• Conducting implementations in English
• Organizing and managing meetings, team-building activities, workshops, and conferences
• Continuous collaboration with supporting departments, including supporting the Administration Team in their daily work
• Building and maintaining a positive company image
• Performing other tasks and duties specified by superiors and the Board Members

Requirements:

• Excellent verbal and written language skills in English (C1)
• Administrative experience in a professional environment is preferred
• Detail oriented and able to manage projects independently
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Able to work expertly and effectively in a dynamic, deadline-driven, high-pressure environment
• Communication skills and ability to build relationships at various levels of the organization
• Discretion and high personal culture
• Very good knowledge of Google Workspace