Receptionist

We are seeking an individual interested in gaining experience in front office/reception services and administrative support on a full-time basis. Prior experience in office work is beneficial but not required.

Your role will be crucial in:

1. Managing the company reception: welcoming guests and providing customer service in line with company standards.
2. Handling telephone calls (internal and external), emails, and forwarding messages to the appropriate personnel.
3. Recording incoming and outgoing correspondence and ensuring proper document circulation within the office.
4. Direct cooperation with Office Manager and actively participating in administrative projects.
5. Coordinating with courier companies.
6. Monitoring and ordering necessary office supplies.
7. Collaborating with cleaning services and other suppliers in the administration department.
8. Working with the building manager and technical service.
9. Maintaining the company's image: ensuring the aesthetics of the reception desk, conference rooms, and office space.
10. Supporting company employees with administrative tasks.
11. Assisting in organizing internal and external company meetings.

Ideal Candidate Qualifications:

1. Advanced knowledge of Polish and English.
2. Punctuality.
3. Ability to organize your workstation and demonstrate dynamism in action.
4. Skill in prioritizing assigned tasks.
5. Strong communication skills
6. Initiative in specific areas of the position.
7. Meticulousness in completing tasks from start to finish.
8. Proficiency in MS Office.
9. Stress management skills.

What We Offer:

1. Contract of mandate.
2. Working hours from 08:30 to 17:00/ 09:00-17:30 (30 minutes break), Monday to Friday.
3. Office located in the city center.
4. Opportunity to gain experience in office operations and organization.
5. Participation in company events, including online training and various cyclical events.
6. Insight into administrative processes