HR & Office Operations Specialist

Opportunity overview

Are you someone who loves bringing order to chaos, making sure things run smoothly, and supporting teams behind the scenes? We're looking for a People Operations Specialist to help us keep our remote-first company running like clockwork – from organizing team events to handling onboarding logistics and making sure no detail slips through the cracks.

You’ll be working closely with our HR team and team leads, supporting everything from internal communications and benefits to merchandise orders and retreats. If you’re organized, proactive, and enjoy a mix of admin, logistics, and people-focused tasks – we’d love to meet you.

Your impact zone

• Handle event logistics end-to-end – booking venues, transportation, accommodation, answering questions from participants.
• Coordinate company swag and welcome packages – from ordering to delivery.
• Conduct research on suppliers and service providers (event agencies, travel, catering, etc.).
• Create and update internal procedures and administrative documentation (onboarding, benefits, handbooks).
• Support onboarding and offboarding processes – communicating with new joiners, making sure all steps are completed, liaising with team leads.
• Provide ongoing administrative support, including employee data collection, internal surveys, etc.
• Prepare simple visuals in Canva for event announcements, team updates, or internal campaigns.

Qualifications & toolbox

• 1–2 years of experience in administrative or operational support roles, ideally in close collaboration with HR.
• Excellent organizational and multitasking skills – you’re comfortable juggling various tasks at once.
• Strong research skills and the ability to turn findings into clear summaries or proposals.
• Communication skills and the ability to collaborate with people across teams and seniority levels.
• Proficiency in MS Office (especially Excel); familiarity with SharePoint is a plus.
• Confident English communication (B2+ level) – both written and spoken.
• Initiative and proactiveness – we’re looking for someone who spots what needs doing and gets it done.
• Experience organizing events, trips, or working in a fast-paced/startup environment is a big plus.
• Basic familiarity with Canva or other visual tools – you don’t need to be a designer, just able to put together clean, branded visuals.

Here's why you'll love Cloudfide

• FLEXIBILITY: Enjoy the freedom of working from anywhere, and have a genuine say on our processes and solutions.
• STABILITY: Stable and long-term employment (employment contract, B2B, mandate contract).
• START-UP CULTURE: Open communication, creative problem solving and a flat hierarchy.
• GROWTH: Skyrocket your career by exploring new territories - you can work on various projects related to HR.
• COLLABORATION: Be part of our diverse, passionate team, where every voice matters. Work in a company full of well-coordinated people who do their work with passion and commitment.
• BENEFITS: Employee benefits program, certification opportunities.

Equal opportunities

CLOUDFIDE is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.