Junior Administration & Finance Operations Specialist

At Cloudflight, we build digital solutions that make a real difference. We’re looking for a Junior Administration & Finance Operations Specialist who enjoys keeping things structured, making processes run smoothly, and working closely with people.

This is an operational role — no bookkeeping/postings (except issuing sales invoices) and no independent month-end close. You will, however, support our external accounting office during the month-end closing process (document completeness, follow-ups on missing items, and clarifications). We’re looking for someone who understands processes, keeps documentation on track, and enjoys working closely with people.

What you will do

Finance Operations (hands-on & process-focused)

·       Issue and verify sales invoices (accuracy, completeness, compliance with internal rules).

·       Support the processing of cost documents (invoices/notes/attachments) and ensure a smooth document flow.

·       Monitor payments and support basic payment preparation and follow-ups (in cooperation with Finance).

·       Help coordinate simple settlements and clarify invoice/document discrepancies with internal teams and clients.

·       Support the external accounting office in month-end closing (collecting documents, clarifying items, ensuring completeness).

Administration & Office Operations

·       Support day-to-day office operations, documentation flow, and correspondence, including cooperation with postal and courier services.

·       Coordinate business travel arrangements as well as internal meetings, workshops, and team events.

·       Prepare and maintain operational documentation, support audit readiness, and ensure proper archiving of electronic and paper documents.

·       Manage the company car fleet, including service inspections, insurance renewals, and related documentation.

Who we’re looking for

·       0.5–2 years of experience, including a strong internship, in administration/finance operations, office operations, or customer support

·       Well-organized, proactive, detail-oriented, and reliable—able to follow through and meet deadlines.

·       Comfortable with MS Excel/Google Sheets and quick to learn new tools.

·       Clear communicator, able to collaborate with different stakeholders.

·       Basic knowledge of tax and accounting regulations.

·       Fluent in Polish and English (min. B2).

What we offer

·       A role close to the business—visible impact from day one.

·       Supportive team, clear processes, and room to grow into broader Finance Ops or Admin responsibilities.

·       A modern work environment and a culture that values ownership and transparency.

We are an equal opportunity employer. We strive to create an inclusive environment where everyone can thrive, regardless of background and circumstances. All applicants are considered equally, regardless of age, gender identity or expression, language, disability, ethnicity, national origin, religion, or sexual orientation.

We will go through your application and come back with feedback.