Facilities and Administration Supervisor

Facilities and Administration Supervisor

Herbalife GBSC Kraków

About the role:

As a Facilities and Administration Supervisor, you will be responsible for overseeing the reception desk team and managing the administrative functions of a dynamic Global Business Services Center. This role requires a highly organized and proactive individual who will ensure smooth and efficient office operations while providing exceptional administrative support across an international environment. You will lead the admin team, coordinate various office-related activities, and ensure the workplace is well-maintained and equipped to meet the needs of the business. Your contributions will be key to ensuring a productive and supportive work environment for all employees.

In this role, you will:

• Supervise and support the reception team, including scheduling, training, and conducting performance evaluations.
• Oversee the reception area, ensuring it is welcoming, professional, and efficient in handling both external and internal visitors, calls, and inquiries
• Manage office supplies, equipment maintenance, and vendor relationships, ensuring that all office facilities are fully stocked and operational
• Maintain the cleanliness, organization, and safety of the office environment, which spans three floors with a capacity of 500 desks
• Plan and coordinate office events, managing all logistics to ensure they run smoothly
• Coordinate the work of selected employee groups and manage the marketing gadgets and associated budget
• Oversee the maintenance and functionality of office facilities, including managing three kitchens and one coffee point
• Manage the facilities budget, ensuring operations are cost-effective without compromising quality or service
• Handle relationships with external vendors and the landlord to ensure seamless office operations and maintenance
• Prepare and maintain reports on office activities, team performance, and other relevant metrics to support decision-making
• Provide administrative support to various departments, including document preparation, data entry, and filing.

Our requirements:

• Previous experience in roles related to facilities, administration, or reception
• Excellent organizational and multitasking abilities to effectively manage various tasks and responsibilities
• Strong communication and interpersonal skills, with the ability to engage with people at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) to handle administrative tasks efficiently
• Proven experience in office administration and team management
• Professional demeanor, proactive attitude, and problem-solving mindset to handle challenges and ensure smooth operations
• Ability to work independently and collaboratively within a team environment
• Comfortable working in a dynamic and diverse international environment
• Fluency in English, min. C1 level
• Good level of Polish, min. B2 level
• Experience with global organizations will be considered an asset.

We offer:

• Luxmed VIP package sponsored by the company
• Mybenefit System (Kafeteria or Multisport Card)
• Life and Health Insurance
• Extra hours off - wellness hours 15h per year
• Hybrid work - 3 days in the office / 2 days from home
• Annual bonus + Easter, Christmas & Vacation bonuses
• Personal development opportunities and access to online training environments like free access to the LinkedIn Learning platform
• Unlimited access to company products in the kitchen
• Free parking slots - first come first served via company application
• Family and entertainment events like Santa Claus and Children's Day
• Possibility to shape our company through CI activities & programs.

Who we are:

Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight-management and personal care products are available exclusively to and through dedicated independent Members in more than 90 countries.

Our company offers a culture focused on people, their needs, relationships and career to help expand talents and a chance to change lives: https://iamherbalifenutrition.com/.

For 40 years, we've known that good nutrition leads to a better life. If you're ready to help us on our mission for nutrition, we want to hear from you today.