Executive Assistant

We are looking for an Executive Assitant for an international technology start-up with headquarters in Switzerland and R&D Center in Łódź. The company is in a moment of dynamic scale-up and we are looking for self-driven, independent individuals, that are looking for growth.

As an Executive Assistant, you will work closely and directly with the Founder. Your goal would be to support him by handling and overseeing time-consuming and repetitive tasks, so that he can focus on the highest-value responsibilities that accelerate overall organizational growth. We are seeking a trustworthy person who will be our right hand in everyday tasks and who will empower us, especially in urgent matters.

As Executive Assistant, you’ll be responsible for:

• Handling all email correspondence on behalf of the Founder - filtering inbox, responding to messages, forwarding the urgent ones, and sending follow-ups. After some time we would like you to fully take over all Founder inboxes
• Assistance in personal tasks - whether it’s picking up the founder’s suits from laundry or taking his car for a check-up - we want you to handle those time-consuming tasks on your own
• Managing the founder’s calendar - to make sure nothing is being missed! Scheduling meetings, organizing key guest visits, and having full ownership of the calendar.
• Monitoring social media communication channels - we expect you to keep an eye on Kamil’s communication channels (TikTok, LinkedIn, Instagram) to be up to date with what’s happening
• Being a facilitator for Bifold employees - saving Founder’s time while ensuring that important employee initiatives reach him directly
• Handling phone calls and representing the Founder on meetings that he cannot attend - and preparing short summaries of those meetings

What do you need to succeed in this role:

• Experience in administrative and operations positions (at least 2-3 years as Executive Assistant)
• Fluent Polish (C1+)
• Fluent English (B2/C1)
• Driving License
• A need for ownership
• Great self-organization of work
• To-do attitude and focus on solution
• Attention to details
• Proactive attitude - constantly looking for ways to help

What we offer:

• B2B or Contract of Employment (Umowa o Pracę)
• Competitive salary: Up to 14 000 PLN gross on Contract of Employment (Umowa o Pracę) or 13 500 PLN net on B2B
• Option program
• Performance raises
• Private healthcare (Luxmed VIP Package)
• Multisport subscription
• Time flexibility

Work setup: Hybrid work from our office in Łódź. Three days a week (Monday, Thursday, Friday), you would work between 12 and 21. We require you to work from the office on Thursdays and Fridays and one Monday a month. On Tuesdays and Wednesdays, it’s up to you, how you want to set up your work. On Wednesdays, our Founder has a day off, so we probably need only 3 -4 hours of your time to keep up with all correspondence and do some back-office work. In general, you’d work 40 hours a week.