HR Operations Specialist/Senior Specialist

About the Role
We are currently looking for an experienced HR Operations Specialist/Senior Specialist to join our HR team. The role is responsible for designing, implementing, and overseeing HR and payroll processes that ensure smooth operations, compliance, and a great employee experience across the organization.The ideal candidate will have a strong service delivery mindset, excellent organizational and communication skills, and a commitment to continuous improvement in all areas of HR operations.

Key Responsibilities:HR Administration & Payroll

• Coordinate and oversee payroll and HR administration processes in cooperation with the external payroll provider in Poland and EORs in other locations.

• Verify payroll inputs and outputs, ensuring data accuracy and compliance with local regulations.

• Manage the full employee lifecycle: onboarding, changes, and offboarding.

• Manage the flow of employee documents – preparing, reviewing, and archiving contracts, amendments, and other HR documentation.

• Maintain accurate and up-to-date employee data in the HR systems (PeopleForce, Symmetrical); perform regular audits and ensure data integrity.

• Support internal and external HR reporting on headcount, payroll, and workforce analytics.

  
  

HR Operations & Compensation & Benefits

• Support daily HR Operations processes, including documentation, standardization, and improvement of workflows.

• Assist with Compensation & Benefits administration – maintain benefits data, coordinate benefit providers, and support annual compensation reviews.

• Partner with global HR and Finance teams on salary review cycles, cost analyses, and benchmarking.

• Prepare HR and payroll-related reports and ensure alignment with company policies.

  
  

Global Employment & Mobility

• Coordinate relocation and immigration processes for employees relocating to or within Poland and other countries.

• Support employees in obtaining local work and residence visas (in cooperation with external immigration and legal partners).

• Monitor and interpret changes in global employment, mobility, and visa regulations, ensuring company compliance.

  
  

Policies, Procedures & Systems

• Develop, update, and implement HR policies and procedures in line with local legal requirements.

• Administer and continuously improve the PeopleForce HR system

• Ensure data accuracy and GDPR compliance across all HR systems and records.

• Identify opportunities to automate, simplify, and standardize HR and payroll processes.

  
  

Requirements:

• 5+ years of experience in HR administration, payroll coordination, or global mobility.

• Strong attention to detail, analytical mindset, and ability to work independently in a fast-changing, global environment.

• Strong understanding of Polish labor law and payroll processes.

• Experience in working with external HR and payroll providers.

• Familiarity with immigration processes and supporting employees in obtaining local visas and work permits is a plus.

• Hands-on experience with HR systems (PeopleForce experience is an advantage).

• Good knowledge of Compensation & Benefits and HR Operations processes.

• Understanding of international employment models is a plus (EoR, B2B, relocations, virtual setups).

• Excellent Polish and  English skills (C1 level or higher).

  
  

We Are Offering:

• Rewarding, challenging, and dynamic work in an international environment.

• Ongoing learning and development opportunities.

• Flexible and agile work practices that focus on our people’s well-being to drive innovation and entrepreneurship.

  
  

Reasons to Join Our Team:

• Tangible impact on the company you work for.

• Collaboration with professionals from the IT and Supply Chain industry in a fun environment.

• Exposure to cutting-edge technologies and business frameworks.

• “We Get Things Done”– we value work in an agile high-growth company. This can be achieved with the right balance of planning and pragmatism.