Office assistant

ITMAGINATION helps its Clients by becoming a true extension of their software and data development capabilities. Through the readily set up, comprehensive, and self-governing teams, we let our Clients focus on their business while we make sure that their software products and data tools scale up accordingly and with outstanding quality.

We‘re looking for a reliable person to fill the Office Assistant position.

You will be responsible for:

• Comprehensive management of office reception
• Welcoming guests
• Managing correspondence and document flow
• Collaborating with external partners (suppliers, service providers, couriers)
• Ensuring smooth office operations and assisting with administrative and clerical tasks
• Handling office phone calls
• Managing conference rooms during meetings
• Archiving documents
• Organizing business trips
• Organizing and coordinating tasks assigned by supervisors

Requirements

• Experience in a similar role
• Proficiency in computer operation (MS Office) and office equipment
• Good command of English (at least B2)
• Excellent command of Polish (at least C1)
• Independence and self-reliance
• Excellent organizational skills and the ability to set priorities
• Diligence, reliability, and punctuality in task execution
• Ability to work under pressure
• Enthusiasm, a positive attitude, and ease in building relationships
• Willingness to learn and continuously improve

Benefits

• Professional training programs – including Udemy and other development plans
• ​Work with a team that is recognized for its excellence. We have been featured in the Deloitte Technology Fast 50 & FT 1000 rankings. We have also received the Great Place To Work certification for five years in a row.