Corporate Licensing Specialist (Paralegal)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas:

• Finance

• Accounting

• HR

• IT

• Procurement

• Payroll

• Project Management

GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

Jacobs’ Licensing Team is responsible for supporting the professional licensing needs of the Company. As Corporate Licensing Specialist, you will work across functions and lines of business, supporting the construction and professional licensing needs of the company. You will regularly interface with Jacobs’ business groups and operations, and licensing authorities. This critical position will reside in the Jacobs Legal, Risk and Compliance Department and will report to the Corporate Licensing Manager.

RESPONSIBILITIES: 

• Managing a large portfolio of firm licenses, including architectural, engineering, land surveying, geology, construction, and related licenses

• Effectively procuring, renewing, and managing corporate licenses

• Providing support to license qualifiers in the areas of exams, procurement of licenses, and tracking

• Maintaining current knowledge of licensing laws and statutes

• Working from time to time as requested and needed on Jacobs Legal, Risk and Compliance Department non-licensing initiatives and special projects

Qualifications:

• Experience working in a legal, compliance, or regulatory administration department

• 5+ years’ experience working with corporate construction and/or professional licenses (preferred)

• Knowledge of construction and professional licensing guidelines and requirements

• Ability to report and track information accurately and concisely in web-based databases

• Computer literacy with an advanced working knowledge of Microsoft Office Suite

• Ability to work in a paperless, digitized working environment

• Excellent verbal, written communication, and problem-solving skills

• Strong organizational skills, with ability to manage multiple priorities and meet short deadlines

• Ability to work independently and confidently, with a strong attention to detail

• Ability to provide input to improve licensing processes to drive continuous improvement

• Willingness to work collaboratively with others and on various projects

We offer:

• Hybrid or stationary working model (depending on your preferences)

• Flexible working hours (we start between 7:30-10:00)

• Full-time employment contract with salary corresponding to qualifications

• "Short Fridays" (we work 8.5h from Monday to Thursday and 6h on Friday)

• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)

• Holiday allowance ("wczasy pod gruszą")

• Unique company culture fostering individual career growth and work-life balance

• Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp Jacobs Poland, Collectively and others)

• Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners’ Community, self-learning platform