Inside Sales Coordinator (Bid Coordinator - Local Defense Market)

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. 

Our Global Delivery Center (GDC) Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets: 

• Advanced Facilities 

• Water&Environment 

• Transportation 

• Energy&Power 

• Cities&Places 

By working together in international teams and with different perspectives, we gain the experience that is our collective strength.  

In Jacobs, every day is a chance to make the world a better place - let's design your career with us! 

Key responsibilities:

• Providing support to proposals, lead the final stage coordination of preparing small to medium proposals.

• Coordinating directions during final stage to graphic designers, publishing technicians, editors, and other support staff, as well as partners and subconsultants.

• Maintaining customer relationships and actively participating in meetings.

• Writing, editing, and performing research for non-technical proposal sections.

• Coordinating and/or managing production of response documents, monitor and hold self and team to proposal directive schedule.

• Monitoring client websites.

• Scheduling, leading, or participating in kick-off meetings and other milestone meetings.

• Developing new or update existing sales qualification materials.

• Learning and actively following sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as branding guidelines.

• Updating information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases.

• Evaluating and solving problems.

• Developing knowledge of company markets, partner / competitor / subconsultant firms, clients, and industry trends.

• Building working relationships with other Teams.

• Participating in in-house business development activities as appropriate;

We offer: 

• Unique company culture fostering individual career growth and work-life balance.

• Full-time employment contract with salary corresponding to qualifications.

• Hybrid or stationary working model.

• Flexible working hours.

• “Short Fridays” (we work 6h on Friday).

• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system).

• Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp, Collectively and others).

• Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners’ Community, self-learning platform.

• Holiday allowance („wczasy pod gruszą”);

Here's what you'll need

• Minimum BS/BA in journalism, English, communications, management or related field.

• Minimum 2 years of experience in a similar role.

• Experience in the military/defense sector will be an additional plus.

• Excellent verbal and written communication skills in English.

• Excellent knowledge of MS Office and database applications.

• Experience using Adobe Creative Suite (particularly InDesign), Microsoft Word, and PowerPoint will be an asset.

• Excellent organization skills and attention to details.

• Ability to manage multiple projects simultaneously and to work under tight deadlines.

• Readiness for business travel.