HR Administration Specialist (UK Team)

For Linklaters Service Delivery Centre Warsaw, we are currently recruiting for the HR Administration Specialist role.

Work arrangements:

Hybrid model work: (2 days per week from the office located next to Rondo ONZ)

Contract: contract of employment

Working hours: 9:00-17:15 and 11:00-19:15 

Purpose

The purpose of the role is to deliver high quality HR administrative support to the Firm. To act as first point of contact for queries, many which relate to process or policy, and escalate more complex questions as appropriate. Be part of the ‘Tier 1’ – HRPS team supporting primarily the UK, but also Warsaw HR. The ‘Tier 1’ team supports a range of HR Managers, Assistants, and Advisors, from the UK, and Warsaw.

Key Dimensions

• High level workload juggling many priorities. Needs to be comfortable at prioritising own caseload, deadlines and dealing with a wide variety of different requests.

• Needs to use initiative as to when to flag issues/concerns to the HRPS Team Leader or a more senior HR professional.

• Good customer service ethos required.

• No direct reports.

• No financial influence. 

Key responsibilities and challenges

• Receiving and resolving general or ad hoc queries via emails and phone calls from Employees, Managers and Partners in relation to HR policy and process.​

• Pre-Screening – coordinate the process of Vero screening of Linklaters candidates.

• HR record updates – update employee Workday records, e.g. secretarial relationships, absence approvers, fire warden, etc.

• Reference Requests – production of employment references for current and previous employees.

• Running cyclical reports to up-date the firm/external bodies with information relating to staff.

Key contacts

In department Payroll and Learning & Development

In the firm HR Teams (Partner HR, HR Systems, Rewards & Benefits, Global Mobility, Employee Relations) Employees, Partners

External  Organisations requesting references, SRA

Characteristics, Skills & Experience required:

• Fluent in Business English.

• Experience of having worked in an HR administrative role preferably in Shared Service environment.​

• Advanced knowledge of MS office applications.

• Excellent attention to detail.

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical insurance

• On-site gym and bike facilities

• Group Life insurance

• Firm funded worldwide personal travel insurance, for you and your family

• Subsidised sport card or public transportation card

• Wide range of training opportunities

About Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set. We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.