Office Assistant

We are one of the top WordPress Agencies which is remote first. We build and implement personalized websites and e-stores to help our clients communicate efficiently. You can read about our culture here.

We are looking for a proactive Office Assistant to support our team in daily operations. You’ll manage documents, coordinate communication, and help keep everything organized.

Key responsibilities:

• Preparing and editing contracts, reports and other documents.
• Create kickoff summaries based on team meetings or sales meeting recordings.
• Cooperating with our accountants - looking after the company’s invoices, managing their distribution.
• Providing administrative support to the project team during the client onboarding process.
• Organising the “tasks at hand”.
• Making sure the board does not forget about anything! 🤓

You’re a good candidate for Osom if:

• You speak fluent English and Polish - it is a must! 
• You have some experience as an office assistant, virtual assistant or in another relevant administrative role
• You stand out excellent organizational skills and have an eye for detail
• You have high communication skills - you are able to stay positive and discreet in cooperation with co-workers and clients
• You feel comfortable in working with Google Office Tools - Docs, Sheets, Calendar 
• You are open to technological innovation, and heavily use new tools to improve and automate your work (AI tools)
• You like to learn - if you don't know something, you actively search for information that will help you to solve the issue  
• You are proactive and resourceful - if you see any aspect of our work that can be improved, you’re not afraid to speak up and help make this change

A huge plus for: 

• previous experience in working fully remote 
• interest in web development and online marketing field 

Salary range:

We offer 5000 – 7000 PLN net/month on b2b (preffered) depending on your experience level.  

Osom Perks:

• Free private medical care
• Work tools (MacBook, monitor, soft)
• Self-development fund
• Conference fund
• Co-financing of Multisport Card
• Team-building meetings (offline and online)
• Referral program with bonus for hiring

Recruitment process at Osom:

1. CV Review - We analyze your experience to evaluate if it fits the role. Fingers crossed for your success! 🤞
2. Online Questionaire - We send you a few questions to see how you express yourself and organize your thoughts in English.
3. 30-minute Online Meeting - We will invite you to a video call with HR and CEO.
4. You are invited to a second video call with our CEO and CRO.