Executive Assistant with English

Hi there! 

We are STX Next, a global IT consulting company specializing in customer-focused software services. Join a group of 500 professionals dedicated to helping customers build outstanding products. Leveraging the latest advancements in the field, and a passion for innovation, we're shaping the future of technology one project at a time.

Are you the NEXT one? 

Type of contract

Contract of Employment

Location

Poznań

Salary

5100 - 8500 PLN gross

Job description

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings and travel, preparing documents, and handling confidential information with discretion. This role requires excellent communication skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Supporting the Board Members in their daily work

• Managing the calendars of the Board Members (maintaining the calendar and schedule of the Board Members, prioritizing meetings and discussions)

• Organizing and providing support in planning business trips for the Board Members in Poland and abroad (booking hotels, tickets, preparing agendas, expense reimbursement)

• Organizing and participating in Board and Supervisory Board meetings (preparing agendas and taking notes after meetings in Polish and English)

• Expense reporting for the Board Members

• Developing business reports, summaries, and presentations

• Collecting data, preparing documents, formatting, and translating texts 

• Preparing, sorting, compiling, and archiving documentation

• Administrative support for departments closely cooperating with the Board (Legal, Finance & Controlling, Sales, Marketing)

• Supervising assigned projects and managing them according to the schedule

• Organizing and managing meetings, team-building activities, workshops, and conferences

• Continuous collaboration with supporting departments, including supporting the Administration Team in their daily work

• Building and maintaining a positive company image

• Performing other tasks and duties specified by superiors and the Board Members

Requirements

Must have:

• Excellent verbal and written language skills in English (C1) and Polish

• Administrative experience in a professional environment is preferred

• Detail oriented and able to manage projects independently

• Strong time-management skills and the ability to organize and coordinate multiple projects at once

• Able to work expertly and effectively in a dynamic, deadline-driven, high-pressure environment

• Communication skills and ability to build relationships at various levels of the organization

• Discretion and high personal culture

• Very good knowledge of Google Workspace

• Work on-site from our office in Poznań

Benefits

Work-life Balance

We are open to discussing individual needs. Set up working hours scheduled with your team and manager, in a way that works for both sides.

Reimbursed private medical care (Medicover) and Multisport

We care about the health and well-being of our colleagues. Choose a sports card and dedicated medical care for yourself and your relatives.

Leader’s support

Work with true enthusiasts and professionals who will support you along the way. You can count on leaders and experts who are willing to share their knowledge so that you too can join their ranks someday.

Technology focus

Python and JavaScript are not our only strengths, we are also very good at React Native, IoT, Machine Learning, .Net, DevOps and Blockchain.

Growth review

Junior, Regular or Senior? Every year we have a chance to discuss acquired skills and prepare a development plan for upcoming months.

Events

Attend exciting internal webinars, celebrate special days with us, and join us at conferences and meetups as a listener or speaker!

Workation

Team trips where you have a chance as a team not only to work together, but also integrate f2f.