HR & Payroll Senior Specialist / Starszy Specjalista ds. Kadr i Płac

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 800 people already work. 

Discover the role

Are you a Senior Expert in payroll and HR administration area? Would you like to get to know the outsourcing industry and have an impact on the development of an organization that prides itself on the Great Place to Work certificate? If so, we look forward to seeing you at TMF Poland! You will be responsible for all range of payroll/HR administration activities determined in the scope of service for allocated Clients.

The Senior HR and Payroll Specialist will work in our office in Warsaw on hybrid or remote model.

Your responsibilities will include:

• Ensuring all payroll tasks are filed on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS)
• Preparation of banking payroll file to be uploaded to the banking system for payment
• Submitting all output and reports for Clients to Manager for approval
• Managing non-standard payroll issues in cooperation with a Manager
• Signing the respective documents/tax returns/payments in line with the given power of attorney
• Reviewing Clients’ payrolls and identifying errors or missing documentation provided by the Client
• Keeping up to date with changes in payroll and labor legislation
• Working in compliance with all company procedures and related standards of work
• Attending the operational meetings with Clients’ Representatives
• Providing information to Client on time to ensure Clients’ staff is paid in the defined period
• Onboarding and tasks coordination of Trainees and Assistants
• Providing internal trainings and sharing knowledge with other Team members

Ideally, you are meeting the following criteria:

• 5+ years of experience in HR and payroll and salaries calculation
• Experience in outsourcing industry is an advantage
• University degree (preferably in administration, economics, management, law or related field)
• Very good knowledge of labor law and social security
• Advanced knowledge of MS Office (Excel)
• Previous working experience with payroll software, Enova and/or Symfonia will be an advantage
• Very good knowledge of English

What’s in it for you

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Free Business English lessons - online
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

* Please note, we’ll contact selected Candidates only