Senior Payroll Coordinator

We are currently recruiting for a Senior Payroll Coordinator for the Spain Polish Market. This person will be the referent for payroll, HRIS and T&A for Store Operations teams in the country and will be a key member in the HR department.

What you will be responsible for:

PAYROLL

• Establish and communicate the payroll yearly and monthly calendar.
• Establish appropriate processes and reporting tools to enable smooth and correct flow of payroll data from stores
• Work closely with our external payroll vendor to ensure correctness and security of the whole payroll production.
• Execute controls of payroll files throughout the payroll cycle.
• Ensure the correct application of any enrollment, changes, or termination of employee benefits, such as health insurance and other payroll-related benefits
• Oversee interfaces and reports between Company systems (Schedule planning, T&A record, Workforce, Workday HR) and local payroll systems, ensuring smooth communication and timely data flow.
• Provide guidance to Stores in any task related with payroll
• Provide assistance to employees on payroll-related matters, answer questions, and resolve issues in a timely and professional manner
• Acts as a true business leader, collaborating with Store Manager, Admin and HR Manager to ensure accurate time & attendance management

HRIS

• Update and implement any changes to the time and attendance system
• Ensure the correct application of the time and attendance processes are followed by stores
• Draw-up and implement data accuracy improvement and maintenance action plan.
• Provide guidance to managers in their day to day to data management operations.
• Perform monthly data audit and take appropriate actions to correct inconstancies
• Monitor maintenance of and proactively take initiatives to enhance/automate HRIS, working closely with EU HRIS teams
• Reflect legal changes properly in the different HR systems

HR ADMINISTRATION

• Review and improve personnel administrative processes and tools in close collaboration with HR department and store operations
• Deliver social legal and personnel related reports as well as provide HR KPI’s reports to stores
• Provide guidance and create/deliver training to managers on payroll, admin and HRIS related matters

Candidate’s Profile 

EXPERIENCE

• Bachelor and/or master’s degree in payroll, labor law and HR management, accounting or finance
• Approx. 5-7 years of experience in payroll, personnel administration and/or HRIS
• Experience in retail, hospitality or customer service sectors would be an advantage

SKILLS AND ATTRIBUTES

• Solid knowledge on polish Labor Code
• In-depth experience of payroll process, HR systems and data management
• Fluent in English
• Advanced Excel (pivot tables, v-lookup and other formulas)
• Excellent analytical skills with high level of accuracy and attention to details
• Good planning and organization skills
• Ability to work with a diverse and global team
• Strong work ethics and integrity