HR Administrator / People Operations Specialist

Who We Are

Founded in 2017, Unit8 is a fast-growing Swiss AI and data analytics consulting company dedicated to solving complex problems in traditional industries - automotive, chemical, financial services, manufacturing, and pharma. We work with some of the biggest organisations in Europe on challenges that directly affect their business. Since our foundation, we have successfully delivered more than 250 projects and grown to 160+ talented individuals across 8 office locations.

Our mission is to drive the adoption of AI and Data Science in non-digital industries and to help accelerate their digital transformation.

The Role

We are looking for an HR Administrator / People Operations Specialist to join our People team. This is a hands-on, process-design and ownership role for someone who genuinely loves clean systems, accurate data, and airtight documentation. You will own the operational backbone of our people processes across multiple entities and countries, becoming the go-to expert for employment documentation, HRIS data integrity, and payroll inputs.

We’re not hiring you to maintain the status quo - we’re hiring you to build something.

Take ownership: consolidate all distributed HR admin tasks, drive HRIS hygiene, and become the process owner for contracts, payroll coordination, and system administration.

Build & automate: design entity-specific process playbooks, build automation for recurring admin tasks, and reduce manual work.

What You Will Own

Teams’ Documentation

• Prepare, issue, and track employment contracts, addenda, and related documents across all entities.

• Ensure full confidentiality and discretion across all employment documentation.

HRIS Administration

• Manage all people lifecycle events in the HRIS: onboarding, offboarding, organisational changes, contract updates, and employment terms.

• Own data quality - run regular audits to catch and resolve discrepancies proactively.

• Partner with HR colleagues and business stakeholders to ensure records are always current and accurate.

• Identify and implement improvements to HRIS configuration and usage.

• Handle people's inquiries and manage the HR mailbox, ensuring timely and accurate responses.

• Administer people's benefits - coordinating with providers and keeping records up to date.

Payroll Inputs

• Compile and prepare monthly payroll data for external payroll providers across entities.

• Perform predefined checks, reconcile inputs, and resolve discrepancies before submission.

• Act as the liaison between internal stakeholders and external providers to ensure timely, accurate payroll cycles.

Process Building & Automation

• Build entity-specific onboarding and offboarding checklists from scratch.

• Identify opportunities to automate recurring admin tasks — contract generation, reminders, offboarding workflows — and lead their implementation.

• Support HR and cross-functional projects focused on operational efficiency.

Who You Are

• 4+ years of experience in HR operations, people ops, or HR administration in an international or fast-scaling company.

• Hands-on experience with at least one HRIS platform - Personio, HiBob, BambooHR, or similar.

• Solid understanding of how employment documentation works, ideally across more than one country.

• Comfortable preparing payroll inputs and cooperating with external payroll providers, even if you haven’t run payroll directly.

• Precise and process-minded - you catch errors before they become problems and you care about the accuracy of every record.

• Proactive by nature: you identify what’s missing and fix it without being asked.

• Background in a consulting, tech, or professional services firm.

• Genuinely motivated by clean systems and accurate data - not looking to move into L&D or culture work.

• Fluent in English and Polish (both written and spoken).

• Happy to cooperate on a B2B basis.

Nice to Have

• Experience with employment law in Switzerland/Germany/the USA/Canada.

• German or French language skills.

• Familiarity with process automation tools (Zapier, Make, or similar).

What’s In It For You

At Unit8, we don't just "turn data into value" - we empower the people who make it happen. If you are looking for a place where you can say, "I am independent and I take ownership", your next chapter starts here.

• Trust from Day One: We believe in your expertise, and trust is a core part of our culture.

• Work that Matters: You will own meaningful processes and directly shape how we operate as a company.

• Passion-Led Projects: We create an environment where you can pursue your passion alongside great talent. If the future makes you excited, you belong here.

• Impact: Build the operational foundation for a fast-growing, international AI consultancy.

• Compensation: Competitive base salary plus an annual bonus based on your and the company's performance.

• Flexibility & Growth: "Above the norm" flexibility on where/when you work, up to 10% of your time dedicated to learning and pro-bono projects.

• Well-being: 30 paid days off, private healthcare, and a Multisport card. We’re a team of enthusiasts - you'll find us doing everything from bouldering after work to running marathons across Europe together.

• Connection & Fun: Whether it’s our cross-office off-sites, online events, or a dedicated quarterly team budget for after-work activities, we make sure we stay connected.

We welcome applications from individuals of all backgrounds and experiences, and are committed to creating an inclusive environment where everyone can thrive. If you meet the qualifications and are excited about the opportunity to contribute to our team, we encourage you to apply.