Administrative Assistant

Why you'll love working at Xceedance:

• The people - we're a diverse group of fun-loving people with a range of talents, yet we are all focused on one goal - delivering the best possible service to our clients.
• Your development - we don't just talk about your development, we have a rigorous set of policies in place to drive your development month after month. Regular training, mentoring, networking. Plus your own development budget.

Role description

An Administrative Assistant plays a pivotal role in organizational efficiency by providing comprehensive support to management and staff. This position demands a versatile skill set, including strong organizational abilities, proactive approach, effective communication, and a keen attention to detail to support enhance the daily operations of the organization. From managing schedules and coordinating meetings to handling confidential information with discretion, the Administrative Assistant is a linchpin in fostering a smooth workflow and contributing to the success of the company. 

What responsibilities will you encounter in this position?

• Managing our reception area (with a big smile on your face)
• Greeting and coordinating company visitors.
• Organizing business trips and accommodation (travels, hotels, car rental).
• Working with suppliers and contractors in scope of: facilities, office supplies, courier services, etc.
• Office documentation processing (invoices, business trips, company orders, etc.)
• Looking after incoming emails & phone calls.
• Preparing presentation, reports, procedures.
• Incoming & outgoing correspondence handling & distribution.
• Logistical support to meetings held in the company, including preparation of the meeting and conference rooms and assisting in catering arrangements.
• Other ad-hoc administrative duties and ad-hoc support for Office Manger.

Requirements

What you will need to get this job:

• Very good English skills.
• Very good in all Microsoft Office 365 applications.
• Excellent verbal communication skills.
• Able to work independently on a variety of projects.
• Full-time availability to work from the office (8:00-16:00)
• Able to establish and maintain healthy working relationships with co-workers.
• A positive attitude and sense of humor are a must!

How we'll support you: What you'll need to get this job:

• LUXMED medical cover for you with full dental care, oncological preventive program and additional mental health support with helpline & individual sessions with a therapist.
• 8-hour work time with a lunch break already included - spend the rest of the day doing what is important to you as intended in the #2h4Family program.
• Additional days off - to celebrate your birthday, moreover, if you want to have covid vaccine or do a volunteering work, feel free to do so with some extra days off.
• Integration events - monthly delicious breakfasts, movie nights, board game nights, outdoor events.
• Lively and modern office in the City Centre with parking space for employees.