HR Coordinator/Office Manager

HR Coordinator/Office Manager

• 💰 $2,000-$2,500 Gross Monthly Salary

• 📍 Warsaw, Poland 9 (On-Site, 5 days per week)

• ☑️ Full-time

• 🕦 B2B or CoE

About the Company

 A global leader in AI-powered enterprise operations, the company delivers digital solutions and consulting services that drive transformation, enhance efficiency, and unlock new value. With a focus on private capital markets, the organization leverages advanced technologies to streamline operations and accelerate growth. With over a decade of experience supporting high-growth companies and private equity-backed platforms, the team combines deep domain expertise with proven success in transforming technology into strategic advantage.

The Opportunity

We are seeking a highly organized, dependable, and proactive HR Coordinator & Office Manager to support both Human Resources operations and daily office management in the soon-to-open Warsaw office. This dual-role position is ideal for someone who excels in a dynamic environment, handles multiple priorities effectively, and approaches challenges with discretion and professionalism.

Requirements:

• 2-5 years of experience in office management, executive support, or HR coordination

• Strong organizational and multitasking skills with the ability to manage multiple priorities

• independently

• Excellent interpersonal, communication, and cross-functional collaboration abilities

• Tech-savvy - proficient in Google Workspace, Slack, Zoom, Jira, or similar tools

• High level of professionalism, discretion, and attention to detail

• Proactive problem-solving mindset with a focus on operational excellence

• Strong sense of ownership and ability to anticipate team and executive needs

• Experience in fast-paced or startup environments preferred

Responsibilities and Duties:

Office Management

• Manage day-to-day operations of our soon-to-open Warsaw office, including supplies, vendors, facilities, and equipment.

• Serve as the main point of contact for building management and service providers.

• Maintain a welcoming, productive, and well-organized office environment.

• Coordinate team events, in-office lunches, client meetings, and special projects.

• Assist with the onboarding of new employees and visitors.

• Manage office-related budgets, expense reports, and vendor invoices.

• Provide administrative and scheduling support to executive team members, including calendar management, meetings, and travel coordination (domestic and international).

• Handle confidential information with discretion and sensitivity.

• Emergency management planning and coordination thereof.

Human Resources Coordination

• Support recruitment efforts, including scheduling interviews, collaborating closely with our recruitment agencies, ensuring a detailed and accurate workflow between the agencies and our internal team.

• Coordinate onboarding and offboarding processes for employees.

• Manage and maintain extensive Excel records to ensure accurate and up-to-date employee information.

• Support payroll preparation by providing attendance, leave, and related employee data.

• Act as a point of contact for HR-related inquiries and support employee engagement initiatives.

• Assist in HR compliance, training, and policy communication.

• Assist with benefits administration, including enrollments, changes, and employee questions.

• Support performance management cycles (goal setting, mid-year and annual reviews).

• Organize employee recognition programs and wellness initiatives.

• Coordinate logistics for training sessions, workshops, and company events.

• Ensure proper documentation and filing of confidential HR records.

• Monitor expiration dates for work authorizations and support compliance with labor regulations.

• Contribute to process improvement initiatives to streamline HR workflows.

Get to know DevsData

We are a technology consulting company and a recruitment agency, delivering software solutions to clients from Europe and the US. We work 100% remotely, in an international team. We employ people with experience in international corporations as well as the ones from the best technical and business universities. Find out more: https://devsdata.com