Executive Assistant

Your future company

Devire is an international company specializing in recruitment, outsourcing and employer branding services. For over 30 years, we have been representing leading employers on the European market, conducting comprehensive projects of searching for managers and specialized staff, implementing the latest solutions in the area of ​​IT services and supporting the image of an employer of choice. Our offices are located in Warsaw, Poznań, Katowice, Kraków and Munich, Frankfurt, Prague, Ostrava and Hradec Kralove.

We are seeking a skilled and experienced Executive Assistant to join our dynamic team within the banking sector.

Requirements

• 3–6 years of relevant experience as an Assistant, ideally in finance or professional services.

• Strong skills in diary management, travel coordination, and expense and invoice processing.

• Proficiency in MS Outlook / M365 and excellent organizational skills.

• Fluency in Polish and English

• German language skill is a plus.

• High attention to detail, professionalism, and the ability to multitask in a fast-paced environment.

Responsibilities

• Manage complex diaries and schedules for multiple Managing Directors across time zones.

• Coordinate international meetings, conference calls, and video conferences.

• Handle high volumes of emails and ensure clear, timely communication.

• Arrange global travel, including visas, flights, accommodation, and transport.

• Prepare and process expenses and invoices in line with company policies.

• Oversee general office administration, including room bookings and attendance records.

• Provide coverage and daily support to colleagues, ensuring smooth workflow.

• Undertake ad-hoc administrative tasks and projects as needed.

The offer

• Salary based on Employment Contract (via Devire)

• Long-term employment

• Private HealthCare

• Sports card 

• Life insurance

• Working for a leading corporation with a stable market position

• Working in the international environment

• Offcie work (5 days a week office work) with supportive and positive environment