Office Coordinator

As an Office Coordinator, you will be responsible for ensuring the smooth and efficient day-to-day operation of the office. You will manage administrative tasks, support daily office activities, and oversee facility-related matters to maintain a well-organized and productive work environment.

Resposibilities

• Managing office administration, including employee access and office supplies inventory

• Organizing and coordinating daily office operations and procedures

• Maintaining the general upkeep of the premises

• Carrying out routine checks to ensure safety and security

• Contacting relevant personnel to troubleshoot complex issues

• Interacting with clients and customers

• Overseeing and directing staff as required

• Ordering office supplies (e.g., coffee, office materials)

• Handling correspondence (letters, including eDoreczenia in Poland, and courier services)

• Supporting the organization of office events

• Supporting the organization of offsite events in Poland (process and requirements support)

• Managing company cars

• Implementing office procedures and practices

• Maintaining telecommunications systems in Poland and the Netherlands

• Acting as travel administrator for external providers (creating and supporting employee travel, approving requests)

• Supporting procurement processes

Requirements

• Proven experience in office coordination or a similar administrative/ back office role

• Ready to work fully on-site (100% office-based role) - office located in the center of Warsaw (Krucza 50)

• Proficiency in MS Office Suite

• Business-level English (minimum B2)

• Native-level Polish language proficiency is mandatory

• Strong communication and teamwork skills

• Willingness to take initiative and act independently

• Positive, can-do attitude with a willingness to support others and contribute to a friendly work environment

• Ability to synthesize information and connect key facts

• Proactive approach to problem-solving and process improvement

• Ability to set priorities and manage resources effectively

• Comfortable working under pressure

What We Offer

• Full-time employment under a contract of employment

• Benefits package with the possibility to customize your benefits through the MyBenefit system

• Friendly and supportive, cooperation-driven team environment

• Opportunity to work in an international organization operating in a rapidly changing industry

• Stable employment with opportunities for professional growth