Senior Associate – HR Operations / Time Management Services (Poland)

Who we are looking for

We are looking for an experienced HR Specialist to join our team and support a wide range of HR administration and time management activities. In this role, you will play a key part in ensuring high-quality service delivery, compliance with Polish labor law, and a smooth employee experience across core HR processes.

This is a great opportunity for someone who enjoys working with both HR processes and working time/attendance topics, and who is motivated to drive improvements while supporting employees and managers in everyday HR matters.

What you will be responsible for

• Deliver HR administrative processes accurately and efficiently, ensuring compliance with Polish labor law and internal policies

• Prepare and maintain employee documentation and personal files with strong attention to detail and data confidentiality

• Completing assigned HR activities in a timely, accurate and efficient manner in line with local (Poland) legislative requirements

• Support working time and attendance processes, including monitoring, verification, and ensuring accurate data flow to payroll

• Provide guidance to employees and managers on HR administration topics, including working time regulations and policies

• Manage and respond to employee queries in a timely and customer-focused manner

• Prepare and distribute regular and ad hoc HR and time-related reports

• Ensure effective coordination and communication with internal stakeholders, payroll, and external providers

• Monitor regulatory changes, especially in labor law and working time, and support their implementation

• Review, update, and improve HR policies, procedures, and process documentation

• Identify opportunities to simplify processes and enhance employee experience, including the use of self-service solutions

• Collaborate with global teams to support standardization and continuous improvement initiatives

• Maintain high standards of compliance with internal controls, governance, and data protection requirements

What we are looking for

• Minimum 5 years of experience in HR Operations / HR Administration in Poland

• Strong knowledge of Polish Labor Code, including working time regulations

• Experience in HR administration processes and cooperation with payroll or external providers

• Handling queries from employees and managers, including the ability to provide advice and guidance on Time Management related regulations and processes to them

• Familiarity with HR systems (e.g. Workday, Enova) is an advantage

• Strong analytical and problem-solving skills

• Advanced Excel skills (e.g. pivot tables, lookups, data analysis)

• Very high attention to detail and accuracy

• Strong customer focus and proactive, “can do” attitude

• Ability to manage priorities in a dynamic environment

• Excellent communication skills in English and Polish

• Ability to work with confidential information professionally

• Strong collaboration and stakeholder management skills

What we offer

• Permanent contract from day one

• Hybrid working model

• Additional holidays (including Birthday Day Off and service anniversaries)

• Private medical care for you and your family

• Life insurance and pension plan

• Access to trainings, development programs and language courses

• Opportunities to engage in volunteering initiatives and employee networks

• Well-being programs supporting work-life balance

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

Note: The role requires a minimum of three days per week working from the office

Minimum Salary:​

zł87,000 Coroczny

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​

​We Offer:​

• Permanent contract from day one​

• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​

• Gold Medical Package for employees and their families (partner and children)​

• Premium life insurance package and private pension plan​

• Wide range of soft skills training, technical workshops, language classes and development programs​

• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​

• Variety of well-being programs​

• Additional benefits available depending on the seniority of the role

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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