Office Admin Manager

Job Description 

Are you a versatile multitasker with a talent for managing various aspects of business operations? We are seeking a dedicated Office Manager to join our team! In this role, you will oversee financial transactions and processes, handle documentation, manage HR tasks, and ensure seamless organizational operations. If you excel at juggling multiple responsibilities, thrive in dynamic environments, and enjoy being the go-to person for diverse tasks, this role is made for you. Step into a pivotal role where your wide-ranging skills will drive the efficiency and success of our company. Join us and make a difference with Web Impact!

Responsibilities:

⏰ Monitoring Payments: Controlling the timely settlement of receivables and payables.

💳 Managing Payments: Preparing payment schedules and settlements, managing bank accounts, including executing transactions.

📂 Overseeing Accounting Documents: Supervising the flow of accounting documents and collaborating with the accounting team.

🤝 Supervising HR Activities: Collaborating with an external accounting and HR firm to coordinate HR-related activities.

🗂️ Administrative Support for the Management Board: Organizing and coordinating administrative tasks, preparing necessary documents, and assisting in management activities.

📋 Supervising Employee Documentation: Managing employment-related documentation and handling employee matters related to HR and payroll.

👥 Participation in HR Processes: Providing administrative support in recruitment, onboarding, and other personnel management activities.

Main Requirements:

📊 Experience in Finance and Accounting: Proven experience in managing settlements, payment processes, and accounting documentation.

📅 Attention to Detail: Strong ability to monitor payments and ensure timely settlement of receivables and payables.

🤝 HR Coordination Skills: Experience in collaborating with external HR and accounting firms and understanding of HR processes.

🗂️ Administrative Skills: Organizing and coordinating administrative tasks and supporting management.

📋 HR and Payroll Knowledge: Understanding of employment documentation, payroll processes, and HR-related tasks.

📈 Analytical Skills: Ability to conduct detailed financial analyses and prepare comprehensive reports.

🗣️ Communication Skills: Excellent communication and interpersonal skills for effective collaboration with teams and stakeholders.

🎯 Problem-solving: Strong problem-solving skills to manage administrative and financial challenges.

What do we expect?

• Minimum 2 years of experience in a role related to office administration;
• Practical knowledge of current labor law regulations;
• Good command of English;
• Proficiency in MS Office programs;
• Ability to plan, execute, and prioritize tasks effectively;
• Strong communication skills and ability to work in a team;
• Proactive attitude and ability to work in a multitasking environment.

What do we offer?

• Competitive compensation;
• Medical insurance;
• Participation in the Multikafeteria program;
• Hybrid work arrangement: at least one day per week in the office;
• Flexible working hours;
• High independence in operation and opportunities for professional development; 
• The opportunity to participate in international projects and work in an international environment; 
• Friendly atmosphere; 
• Internal training.