Executive Assistant

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

Your main responsibilities: 

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination

• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy

• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings

• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives

• Draft, review, and manage executive-level communications such as emails, reports, and presentations

• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions

• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met

• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda

• Provide administrative support for company-wide initiatives, events, and strategic planning

• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

This is the right job for you if: 

• Minimum of 3 years of experience supporting Executive Members, preferably in an international environment

• Proven experience in e-commerce or marketplace is a plus

• Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues

• Ability to communicate effectively with diverse personalities and cultures

• High level analytical skills and experience with data collection and analysis

• A proactive, goal-driven, and business-oriented mindset

• Ability to respond to pressure, deal with adversity, and overcome challenges

• English level min C.1

• Category B driving licence is a plus

We have for you: 

• Flexible working hours in a hybrid model (4/1). We also have 30 days of occasional remote work

• Annual bonus based on your annual performance and company results

• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms)

• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)

• English classes that we pay for related to the specific nature of your job

• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings

• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal 

• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy

And that's just the beginning! You can read more about the benefits here

#goodtobehere means that:

• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners

• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast

• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce

• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth

• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better

Send us your CV and… see you at Allegro!