Admin & Office Specialist

We are looking for a proactive and well‑organized person to support our People&Ops team in a wide range of administrative and office management tasks and be willing to develop in this area. This role is well‑suited for someone who enjoys working in a dynamic environment and can easily switch between different responsibilities.

You should feel comfortable multitasking, solving unexpected problems, and stepping in to help whenever needed. A hands‑on attitude, reliability, and openness to untypical or ad‑hoc tasks are essential. If you like keeping things in order, supporting others, and contributing to a positive office atmosphere, you will thrive in this role.

• Organizing company events and team-building activities

  You’ll help create moments that bring people together and strengthen our culture.

• Handling office purchases and creating gift packages for employees

  From practical supplies to creative surprises - you’ll make the office a great place to work. Small details can make a big difference in how people feel at work.

• Coordinating the travel management system

  You’ll make sure business trips are organized efficiently and employees have the support they need.

• Managing employee benefits and liaising with providers

  Benefits are part of how we care for our team. You’ll keep them running smoothly.

• Preparing documentation

  Accuracy matters here - you’ll ensure all documents are correct and compliant.

Who are we looking for?

This role is for you if you:

• Have experience in admin and office management tasks

  You will take care of our office and deal with other administrative tasks

• Are well-organized and detail-oriented

  You can plan your tasks independently and make sure nothing falls through the cracks.

• Can carry out numerous small tasks across various topics and effectively track them

  This role involves variety - you’ll need to stay on top of different priorities.

• Communicate fluently in English and Polish

  Clear communication matters - both with candidates and internally.

• Like improving the way you work

  You look for ways to make processes smoother and more efficient.

• Communicate in a clear, direct and effective way

  You value transparency and simplicity in conversations.

• Are open to learning new things

  We’ll support you, but curiosity and adaptability are key.

• Are open to work from office at least few times a month

  Some tasks and team moments work best in person, so flexibility here is important.

What you can expect from us?

We want to provide you with everything you need to succeed. To do that, we offer a bunch of benefits (depending on the type of contract chosen).

• Paid time off: Enjoy 30 paid days off per year.

• Flexible benefits budget: Additional budget that can be used for both personal or professional development.

• Additional budget to support you in learning German

• Comprehensive medical coverage: Full private healthcare for you and your family, including rehabilitation, psychotherapy and dental services.

• Home office allowance: Support for a comfortable and productive remote work setup.

How will the recruitment process look?

We’d love to welcome our new team member as soon as possible, so the process is simple and includes just two steps:

• First meeting – about 45 min with HR Manager

• Second meeting – about 1 hour with the Head of People & Operations