Office & Event Manager

We are looking for two experienced and organized Office & Event Manager candidates who will be responsible for comprehensive office management and supporting the organization of company events. The individuals in this role will be key elements in ensuring the smooth functioning of the office, coordination of administrative processes, and successful event management.

Responsibilities:

Office Management:

• Manage the daily operations of the office, including organizing and overseeing administrative processes.
• Purchase and manage office and food supplies.
• Handle correspondence (mail, emails, phone calls) and maintain relationships with suppliers and business partners.
• Organize business travel, including booking hotels and transportation.
• Oversee office cleaning and supervise office equipment, including purchasing and servicing.
• Administer software licenses and provide basic IT support.
• Maintain office documentation, including archiving and keeping documents organized.
• Manage invoices, including scanning, describing, and completing missing documents.
• Prepare cash reports, manage cash, and reconcile business expenses.
• Coordinate office projects, such as implementing new systems.

Event Management:

• Plan, coordinate, and execute company events, including conferences, meetings, and team-building activities.
• Oversee the logistical aspects of events, such as booking venues, catering, and transportation for participants.
• Coordinate event space preparations, including adapting locations and organizing technical support.
• Procure and manage event materials, including purchases from suppliers like Makro.
• Manage event budgets and prepare financial reports related to event costs.
• Prepare and serve refreshments and assist guests during events.
• Ensure cleanliness and restoration of spaces after events conclude.
• Collaborate with various departments and external vendors to ensure all event details are addressed.

Job requirements

• Minimum 2 years of experience working in chain hotels is mandatory.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in office software (e.g., Microsoft Office).
• Experience in event planning and coordination is highly desirable.

Additional Information:

• We hire two individuals to work flexible, rotating shifts from 8 AM to 9 PM, ensuring comprehensive coverage during office hours.