Office Manager

Svitla Systems Inc. is looking for an Office Manager for a full-time position (40 hours per week) to work from the office in Kraków, Poland.  

Requirements

• Minimal experience in office management or administrative support is desirable.

• Strong organizational and multitasking skills.

• High attention to detail and accuracy.

• Ability to communicate effectively with multiple stakeholders.

• Basic technical knowledge (Windows, macOS, equipment setup).

• Experience handling deliveries, logistics, or customs processes is an advantage.

• Fluency in Polish and English (written and spoken), Ukrainian will be a nice-to-have.

Responsibilities

• Oversee daily office administration, correspondence, access cards, and office supplies inventory.

• Manage branded merchandise, welcome packs, and employee gifts, including coordination with internal teams and delivery logistics.

• Maintain office and IT equipment inventory; support basic macOS/Windows setup, coordinate repairs, shipments, and returns in cooperation with IT.

• Handle logistics and customs processes for domestic and international parcels (for Poland, Ukraine, USA, other European countries if needed), including documentation and communication with couriers and customs offices.

• Manage company benefits such as MultiSport and health insurance (mainly opening and closing applications).

• Support company conferences, office events, and Executives' visits by organizing materials, travel, accommodation, venues, and on-site assistance.

We offer

• US and EU projects based on advanced technologies.

• Competitive compensation based on skills and experience.

• Regular performance appraisals to support your growth.

• Flexibility in the workspace, either remote or in our welcoming office.

• Comprehensive medical insurance after one month.

• MultiSport card with access to 2500 sports facilities all over Poland

• Bonuses for recommendations of new employees.

• Bonuses for article writing, public talks, and other activities.

• 15 vacation days, 10 national holidays, 10 sick leaves, and family days off.

• Personalized learning program tailored to your interests and skill development.

• Free tech webinars and meetups organized by Svitla.

• Welcome and anniversary presents, gifts for children, and more.

• Regular corporate events and meetups.

• Awesome team, friendly and supportive community!